Declarations can be prepared once the manifest details have been entered. Declarations are created online via the Warrant Preparation and Submission System (WPSS). The declaration form is the basic customs document needed for a clearance process to take place. The Single Administrative Document (SAD) form is composed of five forms (tabs) which must be completed before the warrant can be submitted to Customs.
The names of the tabs are:
- Warrant Header (1)
- Warrant Header (2)
- Other Details
- Breakdown Warrant
- Item Details
To fill in a SAD form, the broker must ensure that all relevant documents such as invoices and freight bills are available.
Once all the information has been entered and the SAD is submitted online and a physical copy of the SAD, along with supporting documents such as Tax Compliant Certificate, and Power of Attorney is also submitted to Customs then the warrant will be routed for processing by a Tariff Officer.
If changes are to be made on the entry after it has been submitted to customs, a new locator number will be required.
The need for tax compliance certificate is in accordance with the Customs Control and Management Act, 1993 and The Revenue (Miscellaneous Provisions) Act, No. 14 of 2009.
The Power of Attorney form was implemented to establish a clear channel of responsibility between the Importer/Exporter and the Brokers.
Declarations will not be processed without the following:
- Valid Tax Compliance Certificate
- Completed letter of authorization
- Entry Control Sheet.